Administrative Assistant

Perform administrative and secretarial duties as required for effective operation of Affiliate.
Manage reception area
Manage the phone calls and correspondence
Welcome the guests, ensure hospitality
Support with printing, copying, scanning, binding, filing, arranging signing, forwarding and delivering
Direct and coordinate office maintenance
Follow-up on office supplies needs and ensure, that all requests are made through approved company purchasing procedures.
Participate in and give administrative support to ad hoc projects.
Technical assistance to Medical Team in Estonia
Various administrative support in daily work;
Processing promotional materials, collecting necessary forms and signatures;
Help with preparation of meetings and conferences (printing materials, helping with presentations, etc.)
Technical assistance to local Accountant related to reports and invoices; administering the training tracker

Responsible for Estonia team events and global initiatives implementation in the Estonia (Week of Wellbeing, Week of Possibilities)
Acting as a Local Contact for Estonia of the End User Computing (EUC) Team.
Support Estonian team with handling questions related to IT, technical equipment problems, support with help desk ticketing.
Assistance to Business Support Coordinator in organization and coordination of meetings, travels, projects and events organized in Estonia. Act as Back-up in case of absence.
Ensure that all travel arrangements are made with the approved travel agent
Ensure data accuracy of the responsibility areas and assignments
Responsible for local work safety documentation